OhioMHAS Announces Plans to Implement New On-Line Survey Tool

OhioMHAS recently announced that beginning in the fall of 2024, the OhioMHAS Licensure and Certification division is transitioning to an electronic web-based platform, SansWrite, for onsite survey findings and subsequent provider plan of corrections, replacing the current paper process. This change is part of OhioMHAS’ strategic plan to improve coordination of department processes to promote efficiency and accountability.  

The SansWrite platform will utilize a compliance monitoring model designed to assess regulatory compliance throughout an entire certifying or licensing period and provide a longitudinal view of compliance. The three-phased approach will include onsite surveys, submitting plans of correction, and creating touch points for prevention that include the opportunity for provider self-assessments to reinforce ongoing compliance and reduce repeat findings. 

At completion of the project, all certified and licensed providers will be transitioned to SansWrite. This includes: community behavioral health services providers; opioid treatment programs; residential facility class 1, 2, and 3 providers; and private psychiatric hospitals.  

Prior to go-live dates, there will be multiple training opportunities for providers to learn how to access and use the SansWrite platform.  The transition to SansWrite will be phased in by provider type.  The projected timeframe by provider type is:  

• Community Behavioral Health Services providers Fall 2024 
• Opioid Treatment Program & Residential Class 1 providers Winter 2025 
• Private Psychiatric Hospitals Spring 2025 
• Residential Class 2 and 3 providers Summer 2025 

The FAQ has been developed and additional information will be shared via this site for the training opportunities beginning in the fall of 2024.